UNAPPROVED MINUTES

Floyd County Board of Supervisors Meeting June 25, 2019, 9:00 AM

The Floyd County Board of Supervisors met in the Board Room of the Floyd County Courthouse with the following in attendance: Supv Doug Kamm, Supv Roy Schwickerath, and Supv Linda Tjaden.

Schwickerath/Tjaden moved to amend the agenda to include the annual transfer from General Fund to Conservation Capital Project Fund and note that applications for use of courthouse grounds were added to the agenda yesterday, all within 24 hours of the meeting time and are necessary to take action today due to scheduling timeline. Tjaden/Schwickerath moved to approve the agenda as amended. Motion carried 3-0.

Public comment: none.

Tjaden/Schwickerath moved to approve June 10 and 11, 2019 meeting minutes. Motion carried 3-0.

Schwickerath/Tjaden moved to approve the claims presented: County #3384-3574, Secondary Roads #20061-20086, and Drains #10-12. Motion carried 3-0.

Tjaden/Schwickerath moved to approve two Application for Use of Courthouse Grounds for Relay for Life and Floyd County Fair, both to display signs on the southeast corner. Motion carried 3-0.

Supv Tjaden wanted it noted that a late application was received for the Veteran Affairs Commission but the Commission had already made their recommendation to the Supervisors; the applicant will be considered for a future appointment. Tjaden/Schwickerath moved to re-appoint Harry White to the Civil Service Commission for another 6-year term., appoint Pete Kloberdanz to a 5-year term on the Conservation Board replacing Ann Schneckloth who wishes to not be reappointed, reappoint Tim Speas for another 3-year term to the Veteran Affairs Commission, and appoint Gary Quint to a 3-year term on the Veteran Affairs Commission replacing Commissioner Bill Vetter who wishes to not be reappointed. Motion carried 3-0.

Schwickerath/Tjaden moved to do the annual cash count for 8 a.m. on July 1. Motion carried 3-0.

Tjaden/Schwickerath moved to approve the eZBusiness Card Management Agreement and set policy for the chair of the Board of Supervisors as the authority to approve/decline/remove card holders and their respective limits and the County Auditor having the responsibility for online management for processing according to the Chair’s approval. Motion carried 3-0. The Credit Card Policy for card holders is still being considered for amendment.

Schwickerath/Tjaden moved to approve Res #27-19* Capitalization Policy for GASB 34 Reporting: Whereas, Floyd County adopted Resolution #13-04 for Capitalization Policy for GASB 34 Reporting (Policy) on June 8, 2004 and it is necessary to update the estimated lives for depreciation for buildings for 40 to 65 years, building improvements for 20 to 50 years, infrastructure for 10 to 65 (and follow recommended lifetime of infrastructure guidelines developed by the Iowa County Engineers Association), machinery and equipment for 2 to 20 years and vehicles for 3 to 10 years; the Board hereby adopts capital assets with initial, individual costs in excess of the above listed thresholds and estimated useful lives in excess of two years and depreciation for estimated useful lives (in years) for GASB 34 reporting and all resolutions or parts thereof in conflict herewith are hereby repealed, to the extent of such conflict. Motion carried 3-0.

No bids were received for the B47 Paving Project M2019-3-A. Dusten Rolando, County Engineer, suggested that contractor schedules are full and resubmit the project next year with an early completion and/or consider the project in following years’ budget.

Rolando reported that the County Engineer’s Employment Contract and Agreement for July 1, 2019 through June 30, 2020 was approved in Chickasaw County with a 4-1 vote. Schwickerath/Tjaden moved to approve an employment contract with Dusten Rolando and Chickasaw County which includes a 2.5% increase and extending vacation to four weeks. Motion carried 3-0.

The Board discussed Drainage District #1 repairs for a lateral tile. Rolando commented that Secondary Roads completed work per work order #986 for $1,151.86 but another issue has come up that is too large for Secondary Roads to fix. The Board would like Rolando to get an estimate for the new issue. The Auditor reported that there are outstanding spread assessments from previous work and once collected the fund balance is sufficient to carry the claim. The Board does not intend to assess property owners at this time.

The Board discussed Drainage District #17 main tile repairs per work order #984 for $1,025.61. The Auditor reported that after payment of the work order, the remaining balance in the fund is $243.40. The Board does not intend to assess property owners at this time.

The Board discussed Drainage District #25 main tile repairs per work order #1011 for $784.08. Tjaden/Schwickerath moved to assess $2,000 to Drainage District #25 and allow a spread of 10 years for assessments over $500 at a 5% interest rate. Motion carried 3-0.

Engineer Report: Rolando provided his timesheet and foreman’s notes. The 170th St bridge posts are being poured today, following up with rip rap and seeding and an expectation for the project to be completed by mid-July. The 170th St bridge crew will move to the 195th St bridge when 170th St bridge is finished. Crews continue to spot rock and blade roads. Patching work on Underwood should be done soon; this came in more than twice than what was estimated. T38 opens today. The new compactor at the Collection Site is set up and running. Plans for a short section of concrete near Rudd will be let in July. Pavement markings will likely start in late July.

Schwickerath/Tjaden moved to certify FY20 wages/salaries for all county employees. Motion carried 3-0.

Schwickerath/Tjaden moved to transfer $38,391 from General Fund to Conservation Capital Projects Fund for camping fees, land rent, and facility rent. Motion carried 3-0.

Tjaden/Schwickerath moved to adjourn. Motion carried 3-0.

*This is a summary of the resolution; full text of resolutions may be inspected during normal business hours in the Floyd County Auditor’s office.

ATTEST: __________________________________ Gloria A. Carr

Floyd County Auditor

_____________________________________ Douglas A. Kamm, Chair

Floyd County Board of Supervisors